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South Colonie Board of Education Policies, Regulations and Forms

Please use the links provided here to access electronic versions of Board of Education policies, regulations and forms by category. All of the documents here are in Adobe PDF format; if you do not have the Adobe Reader, you may download one for free by clicking here.

Any questions regarding Board policies may be directed to Jamie Mroczko, District Clerk via e-mail or by calling (518) 869-3576, x0442.

 

0000 Philosophy - Goals - Objectives
   0000 Administration
1000 Community Relations
2000 School Board Operations
3000 Administration Goals
4000 Instruction
5000 Student Policies
6000 Fiscal Management
7000 Facilities Development
8000 Support Services
9000 Personnel Policies
   

Philosophy-Goals-Objectives

0000 Educational Philosophy
0100 Equal Opportunity & Non-Discrimination
0110 Board of Education Commitment
0200 School District Goals & Objectives
   

Administration

0310 Evalution of School Board Operational Procedures
0320 Evaluation of Superintendent of Schools
0330 Certificated Employees Evaluation
0340 Evaluation of Support Staff
0350 Evaluation of Instructional Programs
0400 School Improvement Plans
   
   

Community Relations

1050 Annual District Election and Budget Vote
1110 School District Sponsored Publications
1120 School District Records
1130 News Media Relations
1140 Use of Students in Public Information
1151 Advertising in Schools
1221 Parent-Family Involvement
1222 Title I Parent Involvement
1240 Visitors to School
1410 Complaints About Policies
1415 Written Complaint & Appeal Procedures for Title I
1420 Complaints About Curricula or Instructional Materials
1440 Complaints About School Personnnel
1500 Public Use of School Facilities
1520 Public Conduct on School Property
1530 Smoking or Use of Electronic Smoking Devices on School Property
1612.1 Responsibility of Component School Board
1800 Gifts From the Public
1810 Gifts to School Personnel
1925 Interpreters for Hearing Impaired Parents
   

School Board Operations

2000 Operational Goals
2100 School Board Legal Status
2105 School Board Indemnification
2106 Administrator Indemnification
2110 School Board Powers & Duties
2111 Board Member Authority
2120 School Board Elections
2120.1 Board Candidates and Campaigning
2122 Board Member Oath of Office
2130 Board Member Resignation
2140 Board Member Removal From Office
2150 Unexpired Term Fulfillment
2160 School Board Code of Ethics
2210 Board Organizational Meeting
2220 Board Officers
2250 Board Committees
2260 Advisory Committees to Board
2265 School Based Planning & Shared Decision Making
2270 School Attorney
2300 School Board Meetings
2310 Regular Meetings
2320 Special Meetings
2325 Use of Technology for Board Meetings
2330 Executive Sessions
2331 Annual Meeting-Submission of Propositions by Qualified Voters
2332 Use of Voting Machines
2340 Notice of Board Meetings
2341 Agenda Format
2342 Agenda Preparation & Dissemination
2351 Quorum
2352 Rules of Order
2360 Board Meeting Minutes
2370 Public Participation at Board Meetings
2410 Development, Adoption, Amendment & Abolishment of Policies
2420 Board Adopted Regulation-Administrative
2430 Suspension of Policies
2440 Administration in Policy Absence
2450 Policy Dissemination
2460 Policy Review and Evaluation
2510 New Board Member Orientation
2521 School Board Conferences, Conventions, Workshops
2530 Membership in School Boards Association
2550 Board Member Compensation and Expense
   

Administration Goals

3000 Administration Goals
3100 Superintendent of Schools
3120 Duties of the Superintendent
3130 Superintendent's Contract
3221 Job Description: Assistant Superintendent for Instruction
3222 Job Description: Assistant Superintendent for Management Services
3223 Job Description: Director of Human Resources, Safe Schools & Information Technology
3225 Job Description: District Treasurer
3226 Job Description: School Principal, 11-month
3227 Job Description: School Principal, 12-month
   

Instruction

4010 Equivalence in Instructional Staff & Materials
4012 Instructional Materials in Alternative Formats for Students with Disabilities
4100 Organization of Instruction
4110 School Calendar - 2016-2017
4110 School Calendar - 2017-2018
4112 Teacher and Pupil Day
4200 Curriculum Development
4310 Basic Instructional Program
4311 Citizenship Education
4311.1 Display of the Flag
4313 Teachering About Religion
4315 Health Education
4315.1 AIDS Instruction
4315.2 Comprehensive Health & Wellness
4316 Physical Education
4317 Tobacco-Free Schools
4320.2 Music Program
4321 Programs for Students with Disabilities
4321.1 Allocation of Space for Special Education Programs & Services
4321.2 Pre-School Special Education
4321.3 Independent Educational Evaluations
4321.4 Procedures for Adoption & Selection of Impartial Hearing Officers
4321.5 Dissemination of a Student's Individualized Education Program
4322 Programs for Gifted & Talented Students
4325 Remedial Instruction
4326 Services for Pupils with Limited English Proficiency
4327 Homebound Instruction
4328 Alternative Learning Programs
4330 Home Schooling
4332 Travel Study
4340 Continuing Education Programs
4340.1 Job Description: Coordinator of Continuing Education
4343 Education of Homeless Students
4350 Multicultural Education
4410 Grouping for Instruction
4430 Student Schedules and Course Loads
4510 Instructional Materials
4511 Textbook Selection & Adoption
4513 Library Materials Selection
4520 Parent Bill of Rights for Data Privacy & Security
4526 Technology Use Policy
4526.1 Instructional Technology - General Use
4526.2 Technology Use for Staff
4526.3 Student Access to District Computer System Resources
4526.4 Technology Use for Students
4526.5 Internet Safety
4527 Cyber-Bullying
4528 Information Systems Disaster Recovery Plan
4531 Field Trips and Excursions
4531.1 Extended Foreign Study Program Trips
4532 School Volunteers
4710 Grading System
4712 Student Progress Reports to Parents
4714 Parent Conferences
4720 Testing Programs
4730 Homework
4750 Promotion and Retention of Students
4751 Acceleration
4770 Graduation Requirements
4771 Early Graduation
4773 Individualized Education Program Diplomas
4774 Student Grading
4810 Teaching About Controversial Issues
4815 Treatment of Vertebrate Animals
4821 School Ceremonies and Observances
   

Student Policies

5000  Student Policies Goals
5010 Dignity for all Students Act
5020 Equal Educational Opportunities
5020.1 Sexual Harassment of Students
5020.2 Gender Based Equity
5020.3 Section 504 of the Rehabilitation Act of 1973
5020.4 Hazing
5020.5 Harassment of Students
5120 School Census
5130 Compulsory Attendance Age
5140 Entrance Age
5150 School Admissions
5152 Admission of Non-Resident Students
5152.1 Admission of Foreign Students
5160 Comprehensive Attendance
5162 Student Dismissal Precautions
5182 Release Time for Religious Instruction
5183 Instruction on Day of Religious Observation
5191 Students with HIV-Related Illness
5210 Student Organizations-Co-Curricular Clubs
5220 Student Publications & Extra-Curricular Activities - Freedom of Expression
5220.1 Distribution of Literature or Information
5251 Student Fundraising Activities
5252 Student Activities Funds Management
5280 Interscholarstic Athletics
5281 Compensated Interscholastic Athletic Coaching Positions
5282 Interscholastic Athletic Guide
5300 Student Code of Conduct
5300.1 Student Code of Conduct - Plain Language Summary
5310 Cell Phones & Electronic Devices
5310.1 Bring Your Own Device
5311 Student Bill of Rights and Responsibilities
5311.1 Student Discipline
5311.3 Student Complaints and Grievances
5311.4 Care of School Property by Students
5312 Prohibited Conduct
5312.1 Comprehensive Policy Concerning Alcohol and Other Drugs
5312.2 Firearms on School Grounds
5312.3 Student Smoking or Use of Electronic Smoking Devices
5313 Penalties
5313.1 Detention
5313.2 In-School Suspension
5313.3 Student Suspension
5313.4 Use of Time Out Rooms
5414 Corporal Punishment-Emergency Intervention
5314.1 Prohibition of Use of Aversive Interventions
5315 Assessment of Student Behaviors
5320 Student Conduct on School Buses
5330 Searches and Interrogations
5400 Student Welfare
5410 Concussion Management
5420 Student Health Services
5421 Immunizations
5422 Management & Treatment of Anaphylaxis
5425 Opioid Overdose Prevention Program
5431 Suicide Prevention & Risk Assessment
5450 Student Safety
5450.1 Notification of Release of Sex Offenders by Division of Parole
5454 Student Automobile Use
5460 Suspected Child Abuse & Maltreatment
5470 Survey & Research Projects Among Students
5500 Student Records
5510 Release of Student Information
5660 Student Gifts and Solicitations
5800 Student Awards and Scholarships
   

Fiscal Management

6000 Fiscal Management Goals
6100 Annual Budget
6110 Budget Planning
6111 Budget Deadlines and Schedules
6112 Determination of Budget Priorities
6113 Dissemination of Budget Recommendations
6120 Budget Hearing
6130 Budget Adoption
6135 Contingency Budget
6140 Budget Implementation
6150 Budget Transfers
6160 Records Management
6210 Local Tax Levy
6215 Senior Citizen Exemption
6230 Federal Funds
6231 Chapter I / PSEN Programs and Services
6235 Medicaid Compliance Program
6240 Investments
6250 Miscellaneous Cash Receipts
6252 Gate Receipts and Admissions
6254 Non-Resident Tuition
6255 Donated Equipment, Gifts & Private Grants
6400 Depositories of Funds
6405 Electronic Banking
6410 Authorized Signatures
6500 Bonded Employees and Officers
6600 Audit Committee Charter
6620 Fund Balance and Reserves
6630 Financial Reports and Statements
6640 Fixed Assets Inventory
6650 Claims Auditor
6660 Independent Auditor
6670 Petty Cash / Petty Cash Accounts
6700 Purchasing-Bidding Requirements & Procedures
6710 Purchasing Authority
6730 Cooperative Purchasing
6740 Purchasing Procedures
6750 Apparel Purchasing
6800 Payroll Procedures
6820 Salary Deductions
6830 Expense Reimbursement
6831 Meals and Refreshments
6840 Mobile Communications
6841 Use of District Credit Card
6900 Disposal of District Property
   

Facilities Development

7000 Facilities Development Goals
7100 Facilities Planning
7120 Enrollment Projections
7200 Financing Facilities Development
7310 Educational Specifications
7320 Selection of Architect or Engineer
7331 Plans, Specifications and Cost Estimates
7350 Site Acquisition
7360 Construction Contracts: Bidding and Awards
7500 Naming Facilities
7700 Facilities Renovations
7810 Closing of Facilities

Support Services

8000 Support Services Goals
8100 Safety Program
8110 Buildings and Grounds Inspection
8111 Workplace Safety and Reporting of Hazards
8115 Automated External Defibrillators (AED)
8120 Accident Prevention and Safety Procedures
8121 First Aid
8122 Accident Reports
8123 Hygiene Precautions and Procedures
8130 Emergency Plans
8132 Fire Drills
8133 Bomb Threats
8134 Emergency Closings
8136 Emergency Notification System
8210 Buildings and Grounds Security
8211 Access to Buildings
8212 Playground Use
8240 Traffic and Parking Controls
8410 Student Transportation
8410.1 Non-Public/Charter School Transportation
8410.2 Transportation to Child Care Location
8410.3 Field Trip & Extra-Curricular Transportation
8411 Walking Distance to Bus Stop
8412 Bus Routing & Planning for Group Stops
8413 Child Safety Zones
8414 School Bus Safety
8414.1 Use of Seat Belts on School Buses
8414.2 Video/Digital Cameras on School Buses
8414.4 Bus Driver Qualifications & Training
8414.5 Alcohol & Drug Testing of Bus Drivers
8415 Accident Procedures
8416 Severe Weather & Weather Alerts
8417 Global Positioning Satellite (GPS) Systems
8418 Idling of Buses & Private Vehicles on School Grounds
8419 Student Transportation in Private Vehicles
8420 School Bus Maintenance
8421 Use of District Vehicles
8422 Use of Private Vehicles for School Business
8423 Transportation Contracts
8424 Ridership Audits
8425 Bus Stop Review Committee
8500 Food Service Management
8505 Food Service Meal Charge
8520 Free and Reduced Price Food Service
8633 Records Management
8650 School District Compliance with Copyright Law
8700 Insurance
8800 Energy Management Conservation
8800.1 Job Description: Energy Manager
   

Personnel Policies

9000 Personnel Policies Goals
9005 Conditional & Emergency Conditional Appointments of School District Personnel
9010 Equal Employment Opportunity
9010.1 Harassment of Employees
9010.2 Sexual Harassment
9010.3 Americans with Disabilities Act
9020 Board / Staff Communications
9100 Code of Ethics
9110.1 Affirmative Action
9120 Staff Conduct
9125 Drug-Free Workplace
9125.1 Staff Substance  Abuse
9125.2 Employee Assistance Program
9130 Staff / Student Relations
9131 Employee-Student Non-Fraternization
9200 Teaching Staff
9201 In-Service Courses
9210 Certified Staff: Substitute Teachers
9211 Employee Qualifications
9211.1 Job Description: High School Department Chairperson
9211.2 Job Description: Library Coordinator
9211.3 Job Description: School Physician
9211.4 Incidental Teaching
9211.5 Job Description: Subject Coordinator
9230 Certificated Staff Recruiting & Selection
9240 Physical Examinations for Employees
9250 Tenure
9253.1 Staff Reductions
9261 Duties of Chaperones
9280 Staff Development
9290 Supplemental Compensation Rates
9291 Supplemental Compensation Rates Non-District
9300 Support Staff
9310 Support Staff Positions
9313 Support Staff-Substitute & Occasional Employment
9320 Support Staff Employees: Method of Payment
9321 Certificated Staff: Payroll Deduction Procedures & Pay Periods
9330 Support Staff Recruiting and Hiring
9351 Civil Service Classifications
9390 Children in School with Parents
9411 Board Negotiating Agents
9520.2 Family & Medical Leave Act
9520.3 Military Leave
9530 Smoking or Use of Tobacco Products in School Facilities, Buildings, Vehicles
9540 Employees with HIV Related Illness
9550 Termination Agreements
9560 Health Insurance Portability & Accountability Act Compliance (HIPAA)