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South Colonie Purchasing Department


The following is a list of duties performed by the South Colonie Purchasing Department:

Bids - Processing of all vendor bids to include the following district supplies: Art supplies, Physical Education supplies, computer graphics supplies, nursing supplies, electronic supplies, lumber supplies, Industrial Arts supplies, periodicals, musical instruments and instrument repairs, printing and brochure items, bus and vehicle purchases, etc. For the latest bid opportunities, click here.

Vendor Lists - Maintaining and updating of vendor mailing lists

Troubleshooting - Daily follow up and troubleshooting of all orders with school staff and vendors

District Office Supplies - Ordering of all district office supplies. Inventory and replenishment of supply room, and recycling of all toner and ink cartridges for environmental purposes, as well as cost cutting of original orders

Maintenance Contracts – Processing of all maintenance contracts, renewals, and payments for all districtwide office equipment. (copiers, typewriters, fax machines, calculators, etc.) This includes all service calls, meter reads, equipment supply ordering, and annual cost projections for budget purposes

Furniture – Processing and purchasing of all classroom furniture, staff office furniture and cafeteria furniture districtwide. This includes evaluation of various vendor quotes specifications and pricing

Copy Paper – Districtwide ordering of all copy paper and coordination of building/school deliveries with Department of Buildings and Grounds staff

Printed Materials - Districtwide ordering,  bidding and payment processing for all printed materials, (envelopes, letterhead, business cards, forms, newsletters and publications, etc.)